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MPS Plus

Driving Organisational Excellence

Phase 3: Excellence

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We live in an age of rapid and continuous innovation. With a document infrastructure aligned to corporate strategy, businesses will need to stay one step ahead of the competition at all times. In the third phase of MPS Plus we work in partnership with our clients to make further productivity enhancements as they move forward with the marketplace to meet the changing needs of their own customers.

Residual paper-based workflows, for example, can increase both workload and paper consumption. Workflows that have not yet been digitised can cause process bottlenecks in departments such as accounts payable and accounts receivable, and within activities such as expenses and contract management.

Replication of paper documents and manual data re-entry creates scope for error. Additionally, paper-based processes often lead to lost or misplaced paper documents and when this happens the documents have to be recreated from scratch. Time and money is therefore lost in what is essentially an inefficient process. In the Excellence phase, Xenith will help uncover these inefficient processes, automate workflows, and further adapt your infrastructure to meet the needs of your mobile workforce.

 

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Document Analytics

Xerox Document Analytics provide insights that lead to savings and efficiencies through digitisation, workflow optimisation and distributed access. It will help to:

  • Understand how, where and why documents are used

  • Seek new sources of productivity and efficiency

  • Find an alternative to manual data collection

  • Reduce file storage and associated costs.

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Workflow Automation  

Residual paper-based workflows are commonly found within the following business areas

  • Accounts payable

  • Accounts receivable

  • Expenses and contract management

  • Post and archiving.

These paper-based workflows and bottlenecks make it hard to keep up with the pace of change in technology. And fragmented work practices – including ‘bring your own device (BYOD) and ‘shadow IT’ – can exacerbate these problems. The pace of the working data will not relent any time soon, and facilities managers need to adapt quickly in order to simplify and automate residual paper-based processes by embracing the benefits of managed print services, which will allow them to maintain a competitive pace while reducing complexity.

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Digital Alternatives

Xerox® Digital Alternatives provides an integrated personal productivity toolset that helps users complete routine business tasks efficiently - without the use of paper, and with the control, convenience and choice that mobile knowledge workers need. It will help you to support BYOD securely, and gain up-to-date insights into how work gets done, with a range of reporting capabilities that keep you in control. End users can:

  • Read, annotate, store and share documents of any type

  • Complete and sign paper-based or digital forms

  • Collaborate through a unified sharing capability

  • Synchronise work automatically across corporate and personal devices

  • Remain productive away from the office, even when working offline.

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Content management

Xenith offers a highly sophisticated yet flexible and scalable document management systems that can help you to store and retrieve your information safely. It will help you to manage, collaborate, capture and secure your information and:

  • Cuts up to 80% of the time it takes to find business-critical information

  • Provides secure and easy access to documents from any location, 24/7

  • Lowers operational costs and helps to meet sustainability goals by reducing paper usage, document storage and disposal, energy and shipping.

  • Empowers users to manage Web content without burdening IT

  • Dramatic improvements in efficiency and productivity as well as rapid ROI.

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Our top content picks

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How to calculate the ROI of print services

This guide will show you how to calculate printing costs, ROI and plan for the future of your document management workflows.

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A best practice guide to procuring value-led Managed Print Services

A guide to selecting a value-led Managed Print Services provider that demonstrates strong ROI.

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Compare your infrastructure to other similar companies

Use our calculator to identify cost savings, improve efficiency and optimise productivity.

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“Xenith have created a robust and reliable solution that virtually manages itself, allowing us to deliver environmental and cost benefits without compromising on quality.”

Lyn Alway, Facilities Team Manager, CACHE

Send us a message

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Get in touch to let us know how we can help.
Call us on 020 7417 2000