Print volume was transformed from a wasteful and uncontrolled network of proliferating desktop printers to fewer, more energy-efficient Xerox multifunction devices.
Despite the reduction in the number of printers, access to the machines was not affected, thanks to the follow me solution, where users retrieve their print from the print queue of any device with a touch card.
Print jobs that are no longer required can be deleted from the queue at the machine, and documents no longer get lost and then abandoned on the output tray.
Consequently wastage of paper is greatly reduced. Document security has been tightened, as print jobs are only released when a user authenticates via ID card at their preferred printing device.
Standardisation was achieved by setting up two print queues in the business for all users, using a single Xerox Universal Printer Driver. Print procurement processes and print controls were improved with Safecom Reporting, and all Xerox MFDs are proactively monitored using Xerox CentreWare Web.
Scanning solutions were made available to all users in order to facilitate collaboration between sites and reduce physical storage space.
Managed Print Services were implemented in order to monitor and maintain the environment, replace consumables before they run out and fix problems before they impact employees.