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Case study

Property - AP Automation

Bidwells - Head of Finance achieved more than 90% gains from his AP team and deployed resources to business intelligence.

 
 
 

Situation

Xenith automated the invoice ingestion process for property developer Bidwells and seamlessly integrated our tool with the PropMan ERP system.

A leading property consultant managed an extensive portfolio of properties.  They were limiting their ability to scale growth due to manually managing their invoices.  

Accounts Payable, specifically invoice processing, were required to sort, organise and streamline invoices, often re-entering data manually.

Property automation AP

The Solution

  • Added a designated scanner for hard copy/paper input

  • Automated all incoming invoices (now digital); Prepared, sorted and indexed and carried out OCR and data extraction to validate the vendor + payment details

  • Validated invoices start the approval process;  Automated distribution to the business owner & Audit trail and alert reminders throughout
  • Reduced inefficient manual procedures by 80%; Staff worked within a single AP system, and not switching between systems
  • Increased accuracy
  • Eliminated human errors
  • Accruals and cash flow visible on dashboards
  • Re-deployed AP resources to more value-add tasks

Bidwells case study

Resolution

Xenith replaced a cumbersome, wasteful manual invoice process with a streamlined one. We automated and integrated our invoice capture tool into their existing ERP system.

The Head of Finance at Bidwells benefitted from:
* All-in-one-solution
* 3-way invoice matching
* Increased payment accuracy by 99%
* Gained efficiency from his AP team by 90%  
* Deployed resources to business intelligence
* Improved AP team's job satisfaction
* Accelerated business strategic initiatives

Woman holding a tablet

Outcome

A property management firm receives greater visibility into its cash flow and accruals. It automates handling hundreds of monthly invoices, with straight-through processing to its ERP system. Xenith’s solution provides three-way matching to verify that invoices and amounts are accurate.  

Employee satisfaction increased as manual paper handling or tracking was no longer required, nor was re-keying data into systems. AP Managers see all invoices matched to the ERP system, regardless of source or delivery method (PDF, email, paper, etc.).

Duplicate invoices are identified immediately and flagged for attention. Bidwells' Head of Finance gained an 90% reduction in processing time for invoices.

Automate complex workflows. Eliminate costly errors.

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