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In order to get the right solution for your business, Managed Print Services (MPS) need to questioned and broken down so that decision makers can make an informed choice of what service to choose.
With a 3-5 year contract potentially being agreed, you need to be sure that the service and the provider that you’ve chosen meet your needs and objectives as a company.
Here are five resources to help make the decision process a little clearer and hopefully easier. 
Resource 1: How to write an invitation to tender/RFP for managed print services
Resource link: https://content.xenith.co.uk/how-to-write-an-invitation-to-tender-rfp-for-managed-print-services
Specifically for companies in the UK with over 200 employees, this guide, How to write an invitation to tender/RFP for managed print services, looks at the important questions to ask when writing an invitation to tender or a request for proposal for managed print services.
It’s all about getting the right information to ensure that the provider, service and solution you choose are all aligned to your business objectives, meet or exceed your requirements and provide good value.
From this resource you will benefit from:
- A list of questions you can use in your RFP
- A better understanding of the questions to ask and why
- A better understanding of what your company needs from MPS
- Better responses from MPS providers that match your objectives and requirements
Resource 2: 16 Questions to ask before choosing an MPS provider
Resource link:
https://www.xenith.co.uk/blog/16-questions-to-ask-before-choosing-an-mps-provider
Although similar to the above guide, this blog brings into account 16 key questions you need to ask before choosing a provider.
In just 16 questions, it covers a wide range of topics from communicating change in the business to solutions that address environmental sustainability goals.
The end goal? To narrow down the MPS provider candidates and find one who can help accelerate your business and take it to another level.
Read the blog.
Resource 3: How Secure are your printing processes?
Resource link:
https://content.xenith.co.uk/how-secure-are-your-printing-processes
A topic not to be forgotten when choosing MPS is security.
Printing, scanning and copying processes aren’t always thought of as immediate risks to business security but as processes have changed and the ability to remotely print documents has become the norm, the risks have increased.
Printing devices have become smarter in the digital and Internet-connected age and this has led to new and increased risks that weren’t necessarily an issue before.
As well as web-related risks, there are still issues with people printing sensitive and confidential data and then accidentally leaving the print-out somewhere in the office, or worse, in public.
This guide, How Secure are your printing processes?, looks at 13 common risks of printing, scanning and copying and how to fix them.
Download the guide here.
Resource 4: Disrupting Paper - The Paper to Digital Transformation Workbook
Resource link: https://content.xenith.co.uk/the-paper-to-digital-transformation-workbook
Printing processes are traditionally all about paper, but as more employees turn to digital alternatives, you might turn to your MPS provider to help with paper to digital transformation.
Part of choosing an MPS provider is about thinking forward into the future and it’s important to consider a provider who can help today but also tomorrow and in the future when things might have changed.
This workbook will explain:
- What the point in transforming paper to digital is
- Why you should start digital transformation with paper processes
- The path to digital transformation
Resource 5: Quocirca Print 2025
Resource link: https://www.xerox.com/en-us/services/managed-print-services/quocirca-future-of-print
This study is a look into the future of print. It looks at both the use of print for the end user and also how MPS might look in the years to come with some focus on digital transformation and how analytics could play a key role.
Find out more here.
