Finding the right Managed Print Service (MPS) strategy for your company’s needs will help you optimise the print infrastructure and cut costs.

This is why enterprises across the world are increasingly turning to MPS; it helps them deal with the costs of their printing infrastructure that often remain hidden.

MPS strategies are focused on rolling out processes that consolidate and optimise all aspects of a print and document infrastructure. They look at the obvious overheads, such as paper, ink and toner, along with elements that are harder to identify, such as excessive employee printing and inefficient devices.

Fifty-one percent of businesses have indicated that they plan to increase expenditure on MPS this year - a figure that demonstrates how the drive for print efficiency is being embraced by the enterprise.

A helping hand with digital transformation

With so many enterprises focusing on digital transformation, MPS continues to play a vital role in making it a reality.

A comprehensive MPS strategy should aid in the transition from paper-based business processes to full digitisation.

A move from paper to digital will enable your company to improve its workflows, increase interdepartmental collaboration and identify opportunities to track the return on investment (ROI).

Every business is different

There’s no one-size-fits-all MPS strategy for enterprise; every business is different in terms of its culture and objectives.

The print and document infrastructure at your company will vary to that of similar businesses. For instance, your business might sit among the three quarters of UK companies that expect to push for significant levels of digitisation by 2021.

For this reason, an assessment of infrastructure is always the first step that needs taking with an MPS strategy. It enables businesses to recognise the potential benefits of optimisation and align them with commercial goals and objectives.

User buy-in is obviously essential, but other change management principles also apply, such as an appropriately scheduled roll-out that doesn’t prove burdensome or too disruptive for the workforce.

How an MPS provider can help

By employing the services of a reputable MPS provider, you’ll gain a partner who will listen to your requirements and audit your existing print infrastructure.

They’ll look at your plans, too, and recommend the most relevant tools that will help you meet those objectives.

The best MPS providers don’t focus solely on cutting costs - they’re far more keen to offer the best possible ROI and prove they can do so before committing to any work.

For an MPS strategy to succeed, it needs to be comprehensively mapped out.