A great MPS provider will combine the responsibility for deployment, management and maintenance of an organisation’s print infrastructure with measurable business benefits.

This is a business relationship that should offer tangible ROI, and in this post we consider five value-added benefits your MPS provider must provide above and beyond the printers.

1. Planning for the future

As well as managing your current printing infrastructure, your MPS provider should also help you plan for the future.

By gaining a better understanding of your business and its aspirations, they can use their experience to build a roadmap that’s linked to your wider strategic goals.

This will define the features, technology and savings offered by digital transformation and promise to do so without disrupting operations.

2. Benefiting from other industries

Your MPS provider will likely work with countless other businesses in sectors outside of your own.

This should never be viewed as a disadvantage.

That level of experience and insight gained from different industries can be applied to your business, with best-of-breed technologies and practices to which you may otherwise have lacked exposure, laid bare.

3. Accountability

A huge part of modern MPS revolves around user analytics, which gives businesses a unique insight into the way their employees use (or misuse) the printer fleet.

In turn, this offers greater accountability when things go wrong or if training gaps need to be identified.

Such insight enables you to refine printing policies and educate staff on best practices based on real-time feedback of their behaviour.

4. A greener footprint

We’ve all dreamt of the paperless office, and while that’s unlikely to ever become a reality, the ability to limit paper usage both reduces your business’s overheads and its impact on the environment.

Some MPS providers even contribute to reforestation projects, thus providing perhaps the most tangible benefit yet from your organisation outsourcing a key part of its infrastructure management.

5. Productivity and efficiency

Managing your own printer fleet and relying too heavily on printed documentation can have a seriously detrimental effect on productivity.

Beyond device management, MPS and digitised document environments offer measurable efficiency gains by:

• providing quick, easy access to documentation;
• automating information-rich business processes (i.e. reducing the time spent manually passing information between staff); and
• reducing the legal, compliance and contractual risks of lost or out-of-date information.

With the right MPS contract in place, your employees will gain access to tools and a streamlined printing environment that will enable them to invest their time more productively.

The workforce is changing and requirements for MPS have evolved dramatically.

It isn’t just about the printers; your MPS contract should deliver measurable business benefits that result in higher levels of productivity, better accountability and a much greener business that has clear sight of the future.