Proving the ROI of MPS with Workflows

Driving down printing costs for your business is something every MPS provider will strive to achieve, but the best focus far more closely on the ROI they deliver.

For instance, beyond device implementation and consumables lies the humble workflow. If yours can be enhanced, and content output managed more effectively, you’ll find numerous opportunities to save time and boost productivity.

This applies to both paper-based and digital document processes, and your MPS provider should be able to combine document management with optimised workflows in order to deliver that all-important ROI.

Let’s consider five ways a print workflow can be optimised:

1. Document capture

Documents now arrive in many different forms and via a multitude of channels.

From web and desktop applications to multifunction printers and mobile devices, documents should be captured and stored without human intervention and made available for easy sharing.

2. Reducing paper document costs

Dealing with hard copy documents can be more expensive than you might think.

A good MPS partner will be able to identify opportunities to drive down the cost and time penalties associated with handling paper documents as a business.

3. Drive efficiency, cut wastage

How many work and printing processes within your business are needlessly repeated?

For an MPS provider to offer the best return on investment, they’ll need to look for opportunities to increase the accuracy and repeatability of work processes.

In turn, this should cut down on the amount of waste you create and drive up the company’s efficiency rates.

4. Security and compliance

It doesn’t matter if a document is digital or paper-based - it still needs to be secure and compliant.

An enhanced workflow should improve the security and compliance of every document your company comes into contact with.

5. Mobile productivity

To gain better ROI from MPS, your business needs to boost its efficiency, and it can do so via improved mobile access.

By using bespoke apps for iOS and Android, you can take advantage of more effective digitisation software without being chained to a desk.

This improvement to mobile access and processing should speed up your scan rates and their accuracy.

Measuring the KPIs

Effective ROI can only be proved if your MPS provider can measure the key performance indicators (KPIs) of your print strategy.

Traditional print management software remains useful for KPI tracking, but it can be rather cumbersome to use. This hinders the ability to view important analytics, but your MPS provider should be able to offer an alternative.

By using software that presents complex print data in graphical form via a dashboard that’s accessible across multiple devices, your business will gain access to metrics that help identify opportunities to improve workflows and increase ROI.