Why security management should include printers

Creating a unified approach to data security is challenging. With so many endpoints, (from multifunction printers [MFPs] to mobile and networked devices) monitoring everything is a complex task.

It is possible to monitor all of these things, but it requires a layered approach to unified security management that’ll enable your business to keep tabs on everything from data, to applications, devices and even policies.

Just don’t forget about the printers…

Cyber security is constantly evolving and is made all the more challenging with the countless layers and processes found within modern organisations.

Simplifying security without sacrificing coverage is a delicate balance, but even with little control over outside threats, your business can manage how it handles security internally.

When it comes to networked printing, MFPs face significant threats, such as running multiple protocols over several ports and temporarily storing sensitive data relating to print, scan or copy transactions.

There’s the simple stuff, too. For instance, not knowing who’s printing what and where leads to poor document security, but with print management solutions, businesses can tighten their defences against threats.

Print management software simplifies tasks relating to security, which is vital when you consider that MFDs have the ability to introduce threats to the network.

The importance of real-time intrusion protection

Cyber criminals can strike at any time and from any location, which makes real-time intrusion protection particularly important when it comes to pre-empting attacks.

According to security software giant McAfee, businesses that use software to manage their security systems save money, human resources and time. This is because such tools make it easier to configure, monitor and publish reports relating to their cyber security efforts.

The same degree of control and real-time protection can now be applied to multifunction printers.

The modern printer: a different creature

Compared to the monolithic printers of old, modern printers are leaner, smarter and more capable than ever before. Unfortunately, this also makes them prime targets for cyber criminals.

We’ve noted that a modern approach to unified security management should include the print infrastructure, but it’s important to remember that these new devices differ from one brand to another.

Their capabilities vary, and many features on offer will rely on network connectivity to offer the most value.

This demands wide visibility of all networked MFPs, and a system that is able to monitor the following:

• every security configuration available on each device to ensure compliance;
• knowledge of device firmware (is it up-to-date?) and the ability to upgrade firmware remotely across multiple devices; and
• all UDP and TCP/IP ports to ensure that only the required ports are open.

Your business needs to be proactive about its security management. Start by identifying all endpoints and their security, and remember to include your printing devices from the start.