We live in an age of rapid and continuous innovation. With a document infrastructure aligned to corporate strategy, businesses will need to stay one step ahead of the competition at all times. In the third phase of MPS Plus we work in partnership with our clients to make further productivity enhancements as they move forward with the marketplace to meet the changing needs of their own customers.
Residual paper-based workflows, for example, can increase both workload and paper consumption. Workflows that have not yet been digitised can cause process bottlenecks in departments such as accounts payable and accounts receivable, and within activities such as expenses and contract management.
Replication of paper documents and manual data re-entry creates scope for error. Additionally, paper-based processes often lead to lost or misplaced paper documents and when this happens the documents have to be recreated from scratch. Time and money is therefore lost in what is essentially an inefficient process. In the Excellence phase, Xenith will help uncover these inefficient processes, automate workflows, and further adapt your infrastructure to meet the needs of your mobile workforce.
Xerox Document Analytics provide insights that lead to savings and efficiencies through digitisation, workflow optimisation and distributed access. It will help to:
Understand how, where and why documents are used
Seek new sources of productivity and efficiency
Find an alternative to manual data collection
Reduce file storage and associated costs.
Residual paper-based workflows are commonly found within the following business areas
Expenses and contract management
Post and archiving.
These paper-based workflows and bottlenecks make it hard to keep up with the pace of change in technology. And fragmented work practices – including ‘bring your own device (BYOD) and ‘shadow IT’ – can exacerbate these problems. The pace of the working data will not relent any time soon, and facilities managers need to adapt quickly in order tosimplify and automate residual paper-based processes by embracing the benefits of managed print services, which will allow them to maintain a competitive pace while reducing complexity.
Xerox® Digital Alternatives provides an integrated personal productivity toolset that helps users complete routine business tasks efficiently - without the use of paper, and with the control, convenience and choice that mobile knowledge workers need. It will help you to support BYOD securely, and gain up-to-date insights into how work gets done, with a range of reporting capabilities that keep you in control. End users can:
Read, annotate, store and share documents of any type
Complete and sign paper-based or digital forms
Collaborate through a unified sharing capability
Synchronise work automatically across corporate and personal devices
Remain productive away from the office, even when working offline.
Xenith offers a highly sophisticated yet flexible and scalable document management systems that can help you to store and retrieve your information safely. It will help you to manage, collaborate, capture and secure your information and:
Cuts up to 80% of the time it takes to find business-critical information
Provides secure and easy access to documents from any location, 24/7
Lowers operational costs and helps to meet sustainability goals by reducing paper usage, document storage and disposal, energy and shipping.
Empowers users to manage Web content without burdening IT
Dramatic improvements in efficiency and productivity as well as rapid ROI.
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