In the first phase of MPS Plus, we deliver financial savings and efficiencies by transforming print and document infrastructure. In this phase, we deliver a strong solution design and service provision which form the basis of further innovations and optimisations in later phases.
We take an evidence-based approach to evaluate and then optimise your print provision. This starts with in-depth conversations to get the understanding we need as we assess every area of your print environment.
This will tell you:
The total cost of ownership of your print and document infrastructure. This will outline hard costs such as equipment, consumables, print volumes and support services. It will also include soft costs such as environmental impact, CSR, and the invisible price your company is paying for sub-optimal or time-consuming document processes. Find out more about how to calculate the ROI of Managed Print Services.
What your business users really need - by drawing on big data from your fleet, using market-leading business intelligence tools that provide a live, graphical dashboard view of usage patterns in your company.
These tools allow Xenith and their customers to zoom in and out of the level of detail as required, drawing insights that lead to actionable savings.
How your provision compares with similar organisations
Knowledge of your Total Cost of Ownership is meaningless without understanding how it compares with other optimised companies across your industry. At this stage, we will benchmark your costs and productivity levels with other similar companies, using the following metrics:
User to device ratio
A good indicator of whether you have too many devices in your office (subject to layout and industry), highlighting the need for consolidation.
To help you to ascertain whether you are using your existing devices to the best of their capabilities, or whether they need to be re-positioned, replaced or removed.
We find this helps to quantify the gap between your company and the most optimised environments within your industry.
We then produce a roadmap to bridge that gap, taking into account:
The quantified environmental impact of your existing operations in areas such as trees, water, power and carbon footprint
Models of your existing infrastructure and ‘what if’ scenarios
Process bottlenecks we can alleviate to release operational efficiencies
Areas of redundancy where we can make immediate financial and time savings.
Following the assessment, a new solution is designed that introduces new infrastructure as well as leveraging existing assets to reduce capital expenditure. This usually involves consolidating and streamlining hardcopy fleet to fewer but more robust devices. Device consolidation is often accompanied by innovative print management software (also known as card-based printing or pull printing) that addresses any concerns around device availability and security.
Consolidating existing printer assets will help your business generate savings in terms of:
Which is cheaper to manage and restock
Lower support costs
As the estate is smaller and simpler to troubleshoot and manage.
Reduced electrical usage
With fewer devices to operate
Reduced print volume and elimination of wastage
Encouraging staff to ‘think before they print’, as they need to swipe their card to release the print at the device.