Cutting costs while saving time at a Top 10 UK Law Firm
Xenith was invited to a benchmarking exercise undertaken by a top 10 UK law firm that was looking to benchmark its efficiency with firms of a similar size in order to pursue best practice and gain competitive advantage.
Benchmarking revealed that the firm had too many devices per person - resulting in high costs of consumables, maintenance and time taken to manage the devices.
Conversely, the number of pages printed on each device per day was very low, indicating that machines were not being utilised to their fullest extent.
Similarly, the benchmarking revealed that the number of employees working in the print room could be reduced, while the number of pages printed could be increased, with the right workflow and equipment.
Cost savings through consolidation and optimisation were essential goals. This had to be achieved without compromising device availability, accessibility or document security.
Xenith uncovered many opportunities to save time for users and improve the processes related to document production. Employees had been spending too much time hole-punching large amounts of paper before filing, for example.
In addition, scanning into various applications was a cumbersome process. Similarly, copying involved too many clicks. Users complained that existing machines took a long time to ‘warm up’ from sleep mode.
Another major objective was to reduce the amount of wasted print and total carbon footprint of the organisation. Security around documents was also a priority.
Improve the speed and time related to document process
Reduce carbon footprint
Increase document security
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