Consolidation and Standardisation
The number of devices in the company was reduced by placing A3 and A4 multifunctional printers in strategic locations to replace older and less efficient personal printers. The new machines are the robust and feature-rich Xerox WorkCentre 7556 (A3) and Xerox Phaser 6505 (A4) multifunctional devices.
With SafeCom, users can retrieve their print job at any device by swiping their normal door entry card. This heightens security as the pages are only released from the printer when the card is used, addressing a common concern when personal printers are removed.
The solution also prevents an accumulation of print jobs at the output tray. These can ultimately get lost in a mass of uncollected prints and this leads to waste.
In addition, SafeCom reporting provides essential information on the print devices, the system, and the users or user groups. SafeCom reporting can even enable the allocation of costs down to department or even user level.
NSi AutoStore was integrated into the solution. This allows the user to complete even complex scanning workflows with a single click - sending documents to exactly the right place in Man's SharePoint site.
The transition to a new way of working, even one with as many benefits as this solution, can be a disruptive procedure if not executed correctly. This is why users were engaged in the process from the analysis stage through to the installation.
As a result, a high level of user satisfaction was achieved and the business benefits were quickly realised.
Xenith's managed print service ensures that the fleet is running in the most efficient way possible. Our Xerox toolset, which includes Xerox Device Agent (XDA), enables us to monitor the company’s fleet remotely.
We can proactively supply consumables when levels get low and fix any device problems, before they become a problem for users at Man Group.
Our service for the company includes an on-site engineer who ensures that all print infrastructure runs smoothly.